Selecting the ideal location for your investigator meeting is an important part of a successful meeting. The details are endless and venue selection is one that cannot be overlooked. Along with venue selection, we will represent you when negotiating hotel contracts, ensuring the [...]

Attendance and participation at three recent meetings managed by Designing Events exceeded expectation.

The result? Everyone is happy.

[...]

Increase Attendance with Custom-Tailored Online Registration

E-mail based meeting invitations and information coupled with easy-to-use online registration boosts attendance while reducing labor costs. Our powerful, yet flexible, online registration system delivers an online registration experience that is tailored to your meeting and attendees.

One-Size Does Not Fit All!
Most off-the-shelf meeting registration services can't be customized to fully [...]

We'll Handle the Meeting!

Designing Events handles virtually every aspect of an investigator meeting. We have the in-depth knowledge, expertise and proven systems to get it done right.

Our total service approach includes:
-- Site Selection & Contract Negotiation
-- Budget and Logistics
-- Attendee Invitations and Phone Canvassing
-- Global Travel Management
-- Ground Transportation
-- Onsite Personnel
-- and Much [...]

Stop worrying...

Designing Events has the in-depth knowledge, expertise and proven systems to handle every aspect of your investigator meetings. We deliver!

-- Delighted Attendees
-- Lowest Costs
-- Peace-of-Mind

We are celebrating 10 years of creating successful investigator meetings and delivering outstanding value to clients. Learn more. [...]

Over the past few years, cruise lines have been building and releasing ships that are more geared toward meetings - making cruise ships more attractive to planners. These new ships are equipped with more meeting space, a greater variety of services, and in some cases onboard meeting services managers. In addition to meeting space being a consideration on new ships, older ships are also being renovated to accommodate larger meetings.

Cruise ships bring other perks too - they are [...]

There are very simple changes you can make when planning your pharmaceutical meeting to make it more environmentally friendly. If everyone made just a few of the changes listed below, we could make a huge impact! Going green is not just a passing fad, we believe it will soon be a staple for all meeting planners, so start now!

Site Selection

• Inquire about existing green programs
• If a program does not exist, at the property you chose, create [...]

Function room set-up is an important consideration when planning a meeting. Ensuring that the function rooms are properly set-up, can be changed easily if needed and are comfortable for attendees and planning for any "what ifs" can be a daunting task .

Below is a checklist to help make planning function room set-up at your conference more manageable.

Study the Physical Aspects, Including

•  Attendee Comfort
• Environment that [...]

No matter how big or small, a Pharmaceutical meeting will not be successful without proper planning. One of the key components of planning is a meeting is a timeline. Much more than a to do list, your timeline creates a roadmap for what needs to be accomplished, assigns tasks and ensures that everyone is on the same page.

Below are some tips to help you create an effective timeline for your next meeting.

1. Starting On the Right Foot – Your timeline will [...]

Tips for hosting environmentally friendly Pharmaceutical meetings

You may have noticed that green is the new black - more people are becoming environmentally conscience and as a result, many companies are making efforts to be more green. This new trend of corporate responsibility has made its way to the meeting planning industry. There are some very simple changes that you can make when planning your meeting that can have a positive impact on the environment [...]

One of the largest costs in hosting a meeting is the food and beverage. Food and beverage can also play a huge factor in an attendees experience and the overall success of your meeting. Below is a checklist to assist you with planning the food and beverage for your next meeting.

Records of Previous Functions

• Projected Versus Actual Attendance
• Number, Type of Functions
• Menus, Including Special Dietary or Religious Restrictions [...]

The meeting budget is an essential part of the meeting planning process and should be one of the first steps in planning a pharmaceutical meeting. Without a well thought out budget your event may not live up to its full potential.

1. Break down budget into 2 categories. There are a number of aspects that go into the meeting budget so it may be helpful to break your costs into two categories, expenses items and income items. This will help you have a clear [...]

Online registration is a helpful tool when planning a pharmaceutical meeting. When done correctly online registration can cut back on time, save money and even help assist in the success of meetings and marketing for your meeting. The ease and convenience of online registration is paramount to assure high attendance for your meeting. The more detailed the registration is, the more beneficial it will be.

1. Include tools to monitor and assess registrants.

- [...]

Choosing a venue for an association conference can be overwhelming. Asking the appropriate questions when going on a site visit will ensure that you have the best fit location to accommodate your plans and make your association conference a success.

Have a Plan

Have a plan before you arrive at the site. As the planner you should know what your client is looking for the day of the event. If you know the general timeline and itinerary for the event you [...]

It’s no secret that hotel rates are expected to continue to rise, but what does this mean for meeting planners?

Every few years, the tables turn from the meeting planners having the upper hand in negotiating to the hotels. For the past two years or so, at least, the demand has been so high that meeting planners have had less negotiating power then they are used to. This high demand is expected to continue through the year, which means negotiating hotel contracts until then will be [...]

1. Be Prepared! - Set a portion of your budget (we recommend 10%) aside for emergencies. You never know what will pop up and could potentially put you over budget.

2. Have Clear Contracts - Be sure that your contacts with the hotel and other vendors are clear and include all charges – including any surcharges that may come up. Also include a clause that prohibits the addition of fees without your consent. If you are asked to pay for something extra [...]

By 2030, it is estimated that 24 percent of the U.S. population will be disabled; this is an increase of more than 30 million in 1997. Chances are that in the coming years some potential attendees of your meetings will have disabilities – do you know how to ensure that your meeting conference is accessible? Below are some steps you can take to ensure that this growing segment of the populations is not excluded from your next meeting.

1. The Americans with Disabilities Act (ADA) [...]

The accurate and standardized collection of data plays a vital role in the success of a clinical trial. An important step in electronic clinical data management (eCDM) is electronic data capture (EDC).However, the success of EDC is dependent on how well-trained and knowledgeable the clinical research coordinators and associates are in the use of EDC. There are many options for training on an EDC solution – printed materials, but these can quickly become out of date and the success is [...]